E-Mail Correspondence


For most of us, sending and receiving email is simple and fun. We use it to communicate with friends and family and office and to converse with our contemporaries in an informal manner. But while we may be unguarded in our tone when we email friends, a professional tone should be maintained when communicating with prospective employers. Email is a powerful tool in the hands of a knowledgeable job-seeker. Always be professional and businesslike in your correspondence. Address the recipient as Mr., Ms. or Mrs., and always verify the correct spelling of the recipient’s name. Be brief in your communications. Don’t overload the employer with lots of questions in your email. Ditch the emoticons. While a LOL (laughing out loud) may go over well with friends and family, do not use such symbols in your email communications with business people. Do not use strange fonts, wallpapers or multicolored backgrounds. Sign your email with your full name. Avoid using slang. Be sure to proofread and spell-check your email before sending it.


All freight forwarding business is transacted subject to the most recent edition of the BIFA (British International Freight Association) Standard Terms and Conditions. All haulage business is transacted subject to the most recent edition of the RHA (Road Haulage Association) Standard Terms and Conditions. All warehousing business is transacted subject to the most recent edition of the UKWA (United Kingdom Warehousing Association) Standard Terms and Conditions. Copies of which are available on request.  

This message is intended for the recipient(s) named above. It may contain confidential or privileged information. If you are not the intended recipient, please notify the sender immediately by replying to this message and then delete it from your system.
---------------------------------------
This message is intended for the recipient(s) named above. It may contain confidential or privileged information. If you are not the intended recipient, please notify the sender immediately by replying to this message and then delete it from your system. Do not copy, use or circulate this communication. Thank you
---------------------------------------
This message is intended only for the person to whom it is addressed. If you are not the intended recipient, you are not authorized to disclose, distribute, copy or use this message or any information contained in this message. If you are not the intended recipient, please notify us immediately by reply e-mail or telephone and please delete this message. Thank you very much for your cooperation.
---------------------------------------
This email & any files transmitted with it are confidential & intended solely for the use of the individual or entity to whom they are addressed. Views or opinions presented in this email are solely those of the author & do not necessarily represent those of the company. Recipient should check this email & any attachments for viruses. The company accepts no liability for any damage caused by any virus transmitted by this email.
---------------------------------------
Standard Trading Conditions

All services performed by this Company are provided based on the FIATA Rules for Freight Forwarding Services as adopted by this Company (“STC’s”), which are subject to change without prior notice. The most current and controlling version of the STC’s is published in the respective Country section at www.abctask.blogspot.com and is available at your local PANALPINA office. Whenever sourcing services from this Company, you agree that the version of the STC’s in effect at that time will apply to any such services. Your attention is directed to those clauses of the STC’s which exclude or limit the liability of this Company and other parties, and to those which require you to indemnify this Company in certain circumstances. This electronic message transmission contains information from Panalpina and is confidential or privileged. This information is intended only for the person(s) named above. If you are not the intended recipient, any disclosure, copying, distribution or use or any other action based on the contents of this information is strictly prohibited. If you receive this electronic transmission in error, please notify the sender. Thank you.

Please consider the environment before printing this email.
---------------------------------------
This communication, together with any attachments hereto or links contained herein, is intended for the use of the intended recipient(s) only and contains information that is confidential, proprietary, or legally protected. If you are not the intended recipient, you are hereby notified that any review, disclosure, copying, dissemination, distribution or use of this communication is STRICTLY PROHIBITED. If you have received this communication in error, please notify the sender immediately by return e-mail message and delete all copies of the original communication, along with any attachments hereto or links herein, from your system.
---------------------------------------
Dear Fanny,

For your kind info we have uploaded scan docs to SharePoint for ETD-
Thanks for your kind assistance.

Best Regards
S.M. Hafizul Islam
---------------------------------------
Dear Hong,

Please note that original docs have pouched via DHL AWB #
Thanks for your kind assistance.

Best Regards
S.M. Hafizul Islam

---------------------------------------
Dear Sender,

Please be informed that abctask Bangladesh office will remain closed on Friday & Saturday due to weekend. Please expect delay in response. Sorry for being late in response during these period.

If any emergency documentation related issues then please Call Me: 00000 000 000

Many Thanks
Hafiz
---------------------------------------
Hi Zakir,

Understand below, however invoice were received from Lita on 01/03 (i.e. before we uploaded the docs on FTP). As you are aware that since last few months, how GIS pushing us to maintain 100% docs accuracy & timeliness out of all the origins. Below kind of oversights, gives chance to GIS team to question us.  Hope you understand.

Not complaining and questioning anything however would like to remind you that in case there is something missing while uploading docs on FTP, just mention that what is missing , on the same email we send to broker.

Also as I can see that we provided the CIs on 01/18 only however broker raised VR on 01/29, ideally there should not be any VR in this case. Hence while replying to VR, wherever you feel that VR has been raised even after providing docs before they were raised, we have right to challenge broker i/o simply replying their VRs with attachment of emails.

Rgds,
Amit
---------------------------------------
Hi Manisha,

Fty:Colossus App. Ltd. usually submits docs without invoices while those invoices come from Lita Ltd. (root vendor) thru e-mail separately only to abctask BA recipient separately, & I think here need not to mention that this is being practiced by them due to confidential issue in between the root vendor & the BA fty in regards to INVOICE VALUE. Well, we do always FTP with having all the required docs into the doc-set itself. Understand, by mistake it has not been included while sorting by team which is a purely human error thru thousands, although later on we have provided the missing copies across to EI, attached pls find fyr.

Nevertheless, have asked team to have more conscious while handling such type of tri-trader/overseas docs specially which are not being included at the time of docs submission into the doc-set itself by BA fty folks. Thank you!

Warm Regards
Zakir Hossain
---------------------------------------
Dear Mr. Tauheed,
 
Good day !!
 
As per our conversation we have moved attached PO'S as per attached schedule. Here the Carrier ( Hellmann ) has used 4 HBL 4 PO'S for the same vendor and same container. But previously we have issued single BL for the same vendor in same container for the same container. plz advice whether it will be ok to proceed with the 4 HBL for 4 PO'S or we will follow the previous process ( Single BL for same vendor, same destination, same container ).
 
Warm Regards
Md. Sirajul Islam
---------------------------------------
Dear Sirajul,

Thanks for your message. As per usual procedure HB/L is issued individually against every single shipment/documents. It's also possible to issue single HB/L against multiple shipments if shipper/consignee is same and consolidated cargo in one container for same destination if agreed by customer (shipper and consignee). But we were not instructed by abctask or shipper or consignee and no instruction in SOP to issue single HB/L for multiple shipments.

Hope the matter is clarified.

Best regards,
Matiur Rahman Bhuiyan
---------------------------------------
Dear Valued Customer,

As per received information from feeder operator please note, Singapore bound feeder vessel RISSEN V- 012 unable to sail today (02-Feb-20) because her crane no: 2 is out of order. Vessels crew and shore workshop is working on it but still no result. Considering above situation as of now RISSEN V- 012 sailing is now unknown. We are in close touch with feeder vessel operator & any further update if we receive we will let you know.

After vessel sailing you will provide vessel sailing confirmation.

Best Regards, Imran Chowdhury
---------------------------------------
Dear Dist,

Please find attached docs with stuffing details for system updating, appreciate to update as per LP/UI instruction. Thank you!



















F/VSL Sailed TODAY on 02/02/2014
Note:
Need to create FCR & ABL.
EDI is NOT required to send carrier
SA is required to send after F/vsl sailing.
A Carrier: PNEP
FCR gross weight has to verified with shippers draft BL, if there is any discrepancy has been found pls let know the FLO team or assist to resolved at your end.
SHPT MODE: LCL

Best regards
Ruhul Quddus
---------------------------------------
Dear All Concern,

Please be informed that hope tomorrow above sub ref consignment will be handed over to your Chittagong CFS. Related dummy shipping doc has attached for your kind record and necessary action please.

With best regards.
Md. Sarwar Hossain
---------------------------------------
Hi…

Thank you for your mail! Your mail is very important. I'll will get back to you as soon as I can. Till then have a wonderful time.

Best regards,
Asif Mahmood
---------------------------------------
Ayan

Normal procedure is for all original documents to be sent to the bank by all Bangladesh suppliers.  However it has been confirmed this week that Arcadia have in fact informed their shipper not to released original GSP certificate to factory and to send this to consignee instead. I am in the process of amending our l/c to show this but until this is advised to factory, they may still get these discrepancies.

Please note I am only changing l/c for Arcadia. Debenhams & M&S suppliers should still present original GSP to the bank under l/c. Please speak to suppliers and make sure that they are doing this.

Thanks
Em.
---------------------------------------
Hi Emma,

I understand below. In that case forwarder has to confirm that they can work without original GSP. And for this abctask will need instruction from Arcadia. If this can be managed, then factory will send the original GSP with B2B docs-other wise they will do their normal procedure as I sent you the mail form abctask this week.

Thanks,
Ayan
---------------------------------------
Ayan

Sorry but I don’t understand your e-mail.

Arcadia have already told abctask not to hand over original so we are changing our Arcadia lcs so that suppliers do not have to present original GSP. They will have to present beneficiary certificate instead stating that original GSP is with shipper.

Ayan/Tayan/Faiz  – Can you please check that all suppliers for other customers are presenting that original GSP to the bank.  If they are not doing this then I need to know why as it will cause discrepancies.

Thanks
Em.
---------------------------------------
Hi Emma,

Ok, now I understand your point. Will ask factories that from now onwards, they will submit the original GSP to the bank and beneficiary certificate to the forwarder. Please confirm above is okay- after that will inform factory.

Thanks,
Ayan
---------------------------------------
Ayan

Have you confirmed with shipper what their instructions are for the customer.

In this example, Arcadia have told their shipper that the original GSP should be sent by the shipper to the consignee. Because of this we are amending our l/cs to show this. Therefore supplier will not present the original GSP certificate to the bank with all of the other documents. Because our bank must be informed where all original documents are, any original documents not being presented MUST have a beneficiary certificate to cover. Example here, supplier would present a beneficiary certificate saying that original GSP has been given to abctask.

We need to know if Debenhams and M&S have informed their shipper to keep original GSP like Arcadia have! IF this is the case then we need to change all of our l/cs otherwise the supplier will continue to get discrepancies for ‘missing’ original documents.
Thanks
Em.
---------------------------------------
Hi Emma,

I have said nothing to factory or Forwarder yet. For Factory- I tell them only those things that you want me to tell. For Forwarder- They are buyer/customer nominated, they have their own instructions from buyer so they do their own way. Can you please discuss with Debenhams what procedures we need to follow and then change the L/C accordingly. After your confirmation/complete instruction-I shall advise factory accordingly.

Thanks,
Ayan